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Yoti Sign: the new way to sign documents using digital identities

E-Signing

If there has ever been a sector with outdated manual processes, it’s the recruitment industry's approach to onboarding candidates. A thriving commission-based industry focused on transitioning people into work, whether it be temporary roles for new immigrants, placing students in flexible work or moving highly paid professionals around executive roles in the city. Regardless of the level or profession, the processes and checks everyone has to go through are the same.

Think about the process of getting employment contracts signed:

  • Recruiter generates a PDF of the employment contract and emails this to the candidate.
  • Candidate prints, signs, scans and emails the contract back.
  • Recruiter downloads the file and then spots a typo on the contract. They then have to start the signing process all over again.
  • Once the contract is successfully signed, Right To Work checks can begin. The candidate now has to find their passport and send a scan of this to the recruiter.
  • The recruiter then has to upload a copy of this to their system.

Signing contracts and completing Right To Work checks are legally critical, and yet the methods of carrying them out are fundamentally flawed, outdated and cumbersome. The industry still relies on manual processes and physical documents, which can result in significant delays in the signing process. In a fast-moving industry, competitor agencies using digital processes could have candidates' information in front of businesses much faster than a non-digital agency.

Additionally, recruiters normally have no training on handling ID documents and spotting potential fraudulent issues, leaving the recruiter and the employer open to significant Home Office fines. The number of investigations the Home Office has initiated has hugely ramped up in the last few years in response to the “hostile environment” policy.

But times are changing

Companies are realising the benefits of switching to more digital practices to save time and money, improve security and modernise to meet consumers’ demands for quick and convenient services. Many businesses are also making a conscious effort to reduce their environmental impact, so they are turning to more digital processes.

Introducing Yoti Sign: the new e-signing platform

Yoti Sign was born out of the need to create an end to end solution to these challenges and provide immutable proof of identity at the time of signing.

Yoti Sign offers the convenience and simplicity of e-signing platforms, but with the added security of biometric verification and cryptographic signatures. The signee uses Yoti, the digital identity app so that businesses can be sure the signee has been fully verified, giving them 100% confidence about who has signed the document.

The Yoti app transforms biometrics and ID documents into a secure digital identity, giving individuals a new, simple and safe way to prove their identity. Once someone has created their Yoti they can use it to prove their identity in a variety of situations. This could be to sign a new employee contract using Yoti Sign, to prove their age when purchasing age-restricted items, and even to verify the identity of people they meet online.

E-signing platforms reduce the pressure of safely storing, managing and destroying documents, which could easily be lost, stolen or damaged, improving security even further.

E-signing simplifies the signing process for everyone involved

E-signing platforms speed up and simplify the signing process for both the recruiter and the candidate. Both parties can access and sign documents any time, anywhere; creating a better and seamless experience for everyone involved. Businesses can streamline their processes and keep up with the fast pace of today's digital world, saving time and money.

A recruiter can request an identity check and for an agreement to be signed at the point of initial contact. Candidate terms and conditions and an initial Right To Work check can be completed in one simple interaction. These documents can then be seamlessly uploaded to ATS or CRM systems without the recruiter having to do anything more than pressing a button.

E-signing is also more cost-effective

The average cost of printing, shipping and labour involved in signing physical contracts has been estimated at around £21 per contract. E-signing has reduced this to around £2, this being the average price of Yoti Sign’s competitors.

Yoti Sign is transforming this further by offering integrated e-signing with prices from 30p per document, opening up the technology to significantly more businesses around the world.

Yoti Sign is already being used by recruiters, estate agents and legal professionals for both biometric authentication and simple signing ceremonies which do not require integrated ID checks.

Matt Blackledge from Lodahl Aero, aerospace and aviation recruitment worldwide shared his experience of using Yoti Sign.

“Yoti Sign is going really well for us. It is really easy to use and has made the process for issuing and receiving contracts much quicker and more secure.

We are taking our use of Yoti further and will be integrating it into an app we are building to help our workers securely manage and send their personal details to us and other employers. Yoti seems to be the only system of its kind that is so well developed and thought-through.

Other similar systems are more focused on large companies rather than being easy-to-use for individuals and small companies, and we believe that Yoti will become the standard ID proof method for many applications.”

If you are interested in exploring how Yoti Sign can simplify your business processes, please contact sales@yotisign.com.

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